About us: Ikon Science is a global provider of geopredictive and knowledge management software and solutions to optimize subsurface discovery and production. For over 20 years, Ikon's dedicated service-minded teams have applied deep scientific expertise and technology innovation to help customers extract more actionable knowledge from sophisticated subsurface data. Ikon helps customers make the best moves – improving accessibility and accuracy, accelerating results and lowering costs.
With offices located around the world in including; London, Houston, Kuala Lumpur, Calgary and Rio de Janeiro, Ikon services all major hydrocarbon geographies – delivering global solutions with local service and support. Award winning RokDoc® geopredictive software, Curate knowledge management software, QI Solutions, GeoPressure and GeoMechanics Consultancy, and Roknowledge Studies make Ikon the proven partner for subsurface success.
About the role: This Office Administrator is responsible for supporting the business on all operational matters working closely with the Controller, Americas as well as other departments to ensure the day-to-day activities of the business runs smoothly.
Requirements: Entity Management: Responsible for managing and filing paperwork for the maintenance of the Mexican entity. Finance Support: Provide additional support to the Finance team on accounts payable work as and when required. Work with A&A accounting team on local payables, payroll, and tax payments. Complete ad-hoc administrative work as directly by the line manager, from time to time. Office Management: Answering, screening, and forwarding incoming calls when need be. Travel booking for events as needed. Post and courier management. Travel: Provide ad-hoc support for organizing travel and visas for Senior Management and to resolve travel issues. Booking local accommodation for visiting staff members. Booking taxis as and when requested. Other: Assist various members of the office with overspill administrative work.
Providing a central point of contact for the company. Support Sales / Sales Op / Marketing (event coordination) for Americas. Key Accountabilities: Timely submission of work to A&A accounting team to ensure payment of local invoices, payroll, and taxes, as required. Support the business on all necessary matters. Maintain an organized office and ensure day-to-day activities run smoothly. Act as a central point of contact for the company. Experience: General Office Management Experience Qualifications: Logical thinker
3+ years as an Office Manager or equivalent Excellent customer service skills Technical Competencies: Excellent English communication skills both written and verbal. Ability to speak Spanish and ideally Portuguese. Strong attention to detail. Excellent planning and organizational skills. Ability to work to deadlines and manage own workload
A good knowledge of MS Word, Excel and PowerPoint. Behaviour Competencies :
Good communicator Accuracy / Attention to detail / Timeliness Enthusiastic / willing to learn new things Willing to roll sleeves up to get things done Calm under pressure Collaborative Self-Starter / able to work unsupervised Team Player
