Schedule - Shift - Hours Full Time - Remote Pediatric Associates was founded in Hollywood, FL in 1955. The same clinician-led, evidence-based, medical home passion is a unifying driver for those who join Pediatric Associates Family of Companies. The Pediatric Associates Family of Companies is a growing team of Pediatricians and Pediatric Care Teammates who are excited to be part of the first nationwide Pediatric Primary Care Medical Home. We further our uniqueness by ensuring the clinician voice is leading our medical home innovations.
PRIMARY FUNCTION: Reconcile and process invoices and statements from all vendors for payment. Pay invoices according to terms. Print checks weekly and upon request.
ESSENTIAL FUNCTIONS OF THE JOB: (This list may not include all of the duties that may be assigned.)
Reconciliation of invoices from all vendors.
Enter approved invoices in A/P system (Readsoft/Medius).
Print checks, ACH, Wires and Credit Card payments - weekly or upon request
Reconcile Statements from major vendors-monthly
Reconcile all vendor credit card statements monthly or as needed (Vaccine and Utilities vendors)
Generate Insurance and patient refunds- weekly
Handle all returned refund checks (undeliverable, insurance return, and refund reversals)
Handle all returned checks and follow up with vendors adjust or void as needed
Enter and reconcile debit memos and credits memos
File all paid invoices
Maintain the recurring services worksheet as invoices are processed
Follow up with vendor on recurring invoices not received timely
Assist co-workers with A/P issues and process invoices to balance work
Communicate with vendors in regards to invoice discrepancies
Work with Purchasing department on invoice discrepancies
Assist AP Manager with any additional request
Manage the AP inbox and reply or follow up on all emails received by Departments or vendors in the AP inbox
Attend meetings as required.
TYPICAL WORKING CONDITIONS: Working in an office environment. Involves frequent telephone interaction; manual dexterity to operate a keyboard and type 35 wpm minimum; operating office equipment; efficient handling of high volume tasks; and proficiency with MS Office products.
PERFORMANCE REQUIREMENTS: Adhere to all organizational information security policies and protect all sensitive information including but not limited to ePHI and PHI in accordance with organizational policy, Federal, State, and local regulations.
Education: High School Diploma. 2 year Accounting Degree preferred.
Experience: 2-4 years A/P experience
Location: Monterrey, Mexico
Knowledge, Skills & Abilities: Excellent organizational skills, clerical skills, and interpersonal skills are a must; as are strong analytical skills, the ability to multi-task, and the ability to work independently. Strong MS Office skills required, including MS Word, Excel, and Outlook. Although some healthcare experience is ideal, a willingness to be trained in this area is sufficient.
The Pediatric Associates Family of Companies an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
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