The Payroll Specialist position covers the following responsibilities, but not limited to:
Generate and send reports to Operations for exceptions and items to be corrected for payroll transmission.
Review and process payroll discrepancies and complete entries in payroll system accordingly.
Coordinate with agencies for tax and social insurance reporting and payments.
Coordinate issue resolution with payroll vendor regarding payroll processing, changes and or inquiries.
Maintain payroll records current with relevant pay period data for auditing and reference purposes in compliance with local regulatory requirements for record retention and handling of private and sensitive data.
Participate in gathering of Payroll information for the different business.
Validate payroll data in Payroll Register matches information submitted to vendor or what was entered in the payroll system as applicable.
Complete multiple validation reports to ensure Gross to Net is calculated properly for each payroll run.
Prepare funding forecast for payroll funds.
Process termination payments.
Process off cycle payments.
Participate in payroll orientation for new hires.
Process year-end and annual tax reconciliation and preparation of employee and employer tax returns.
Identify root cause and assist in proposing solutions to payroll impacting issues.
Reconcile and verify timely and accurate payroll tax and contribution payments are done.
Communicate and contribute to providing data to key business owners such as Human Resources, Finance, Operations, and other approved contacts.
Assist in distributing paychecks.
Reconciling payroll registers vs bank account transactions and live checks cashed and pending to be cashed.