Oliver Wyman - Administrative Coordinator - Mexico City

About Oliver Wyman
Oliver Wyman is a global leader in management consulting.
With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.
The firm has more than 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities.
Oliver Wyman is a business of Marsh McLennan [NYSE: MMC].
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Follow Oliver Wyman on Twitter @OliverWyman
Job Overview:
*PLEASE SUBMIT CVs IN ENGLISH* THIS IS A HYBRID ROLE THAT REQUIRES A PRESENCE IN THE OFFICE 2 DAYS PER WEEK.
THERE IS NO OPTION TO BE FULLY REMOTE. The Administrative Coordinator will execute "on demand" administrative support requests accurately and in a timely manner.
Key Responsibilities:
Schedule and coordinate complex meeting requests and logisticsCoordinate travel arrangements, including air, hotel, ground transportation and meal reservationsEnsure timely administration of any required visa/travel documentation processesCompile and submit timesheets and expense reports according to policyEmploy best practices when accessing the CRM, including timely and accurate contact creation/updating of contact, opportunity and meeting activity information, according to global data standardsProcess vendor invoices using iProcurement, including new vendor set up, purchase order requisition, receipting invoices and proactive status updates to key stakeholders in a timely mannerResearch and coordinate internal and external events (i.e.
dinners, happy hours, team building events, etc.
)Research and coordinate corporate gifts (i.e.
new joiners, baby, wedding, funeral, illness, promotion)Provide coverage for EAs/AAs who are out of the office and ensure seamless handoff upon EA/AA returnReserve conference room space through internal conference room systemsBuild and maintain cooperative relationships with colleagues at all levelsPerform other related duties as required by managementExperience Required:
2+ years of previous administrative or customer service experience
Skills and Attributes:
Thoughtful judgment and ability to have an owner's mentality while being courteous and caringStrong organizational skills that demonstrate the ability to perform and prioritize multiple tasksDetail-oriented, even when the work is fast-pacedResourceful, takes proactive approaches to problem-solving with strong decision-making capabilitiesPositive demeanor and superior written and verbal communication skills are essentialSolid time-management abilities with the ability to prioritize tasksPossess a positive attitude and be willing to work as part of a teamAble to work with different personalities.Technical Skills:
Competent working with Microsoft Office suite, including Word, Outlook and PowerPoint.

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