MAJOR DUTIES AND RESPONSIBILITIES
Acts as an expert and facilitator of Meetings & Events with respect to Health Care professionals, venue contracting and coordination of invitations, travel logistics, material preparation and budget management from event initiation through execution and close out.
Ensure effective execution of Events when specific processes and activities are executed by a third party event organizer
Partner with the local business teams to provide a superior professional service
Manages all meeting costs to ensure budget needs are met aligned with business unit needs
Assure that meetings are planned, executed and controlled according to the project briefing
Accountable for own actions contributing to the execution of all events, in accordance with BMS Standard Operating procedures (SOPs) as well as statutory compliance requirements for the local market. Conducts due diligence across all activities
Develops and maintains strong relationships across the matrix environment, building alignment and strong communication with multiple internal and external stakeholders
Collaborates with other experts including the Meetings Management Business Partner, Strategy and Ops, Legal & Compliance, Global Expenditures, , Global HCP, Congress & Meetings Management, and Business control, seeking advice where appropriate
Proactively seeks opportunities for process simplification, seeks input and engages the support from multiple stakeholders
An expert on contract management, advises stakeholders on the HCP contracting process within the local market and cross border.
Supports driving the strategy for continuous improvement with standardization, automation and process simplification.
Responsible for ensuring speed with escalation and resolution of issues relating to meetings management and HCP payments.
Supports the implementation and training of the end to end meetings management process and any new systems for the cross functional team
Supports the review and updating of all training materials as necessary and maintenance of the local market SharePoint site.
Provides training support to other markets and proactively shares examples of good practice and innovation with own team and worldwide colleagues.
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