Tom Sawyer Software is hiring for the position of Administrative Assistant. The Administrative Assistant will report to the Regional Administration Manager of the Mexico City office. The primary responsibility is to coordinate travel for our growing staff in support of the many global events we attend, and the prestigious prospects and customers that we visit. Secondarily, the Administrative Assistant will assist in other administrative duties, as determined by the Regional Administration Manager.
Primary Responsibilities QualificationsOrganize and act as the point of contact to coordinate all corporate travel for Company staff and visiting guests
Understand and coordinate complex itineraries for multiple travelers
Research the best options for travel accommodations and flights
Work closely with the Finance department to book travel and record transactions
Organize and communicate itineraries to staff to ensure smooth and stress-free travel
Maintain and periodically update travel profiles for the Company’s frequent travelers
Gracefully handle last-minute travel requests and changes to itineraries
Continually improve the corporate travel policies and procedures, or recommend new policies and procedures
Assist with other administration aspects and office duties, including:
Assist with recruiting efforts
Maintain personnel and other Company records
Purchase office supplies
Update and maintain files according to the established Company file structure
Help with other special projects as assigned
Bachelor’s Degree in Administration or related field
Minimum two years of experience in Administrative work
Proficiency with Microsoft Office programs
Takes initiative and can work with little direction in a fast-paced environment
Ability to coordinate work smoothly and multi-task with other teams and departments
Respects that confidentiality is required for the position
Strong attention to detail with good organizational skills
Passionate about process development and improvement
Excellent oral and written communication skills
Fluent in both written and spoken Spanish and English
Brings energy, enthusiasm, and a positive attitude to the job
Tom Sawyer Software offers competitive compensation, incentive stock options, and a comprehensive benefits program, including a monthly food stamp allowance..
Tom Sawyer Software is an equal opportunity employer.
Ciudad: mexico city
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