To assist the Assistant Director of Finance in the administration of all financial aspects of the hotel's operation,
To ensure that all local and corporate policies and procedures are observed, and
To supervise the day-to-day operation of the Accounting office.
University degree – major in accounting or finance preferred;
From three to five years of experience in the related position with Four Seasons or other organization.
Maintain harmonious and professional relationship with all departments and Home Office.
Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
Plan, organize, lead and control different projects and activities within the accounting team.
Identify coaching moments and ensure that those moments become opportunities of learning and development for the Accounting team.
Establish a rapport with the Accounting team and other divisions within the hotel.
Have a global working perspective and excellent communication skills – written and verbal
Great understanding of Self-Esteem and Self-Actualization of Team and ensure proper support and help is provided whenever needed.
Have the ability to supervise the day-to-day duties of the Accounting team and assist as necessary.
Hold responsible for the month close, annual close, as well as preparation of statutory financial statements and balance sheet reconciliations as required.
Work closely with Tax manager to ensure full compliance in tax accounting, filing and reporting.
Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team.
Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale. Particular emphasis should be given to those individuals qualifying for future advancement.
Supervise, train and motivate accounting staff to thoroughly understand all of their duties and responsibilities.
Meet with the Assistant Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues.
Actively network within the community to attract potential candidates for recruitment purposes.
Prepare reviews and development plans and take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Accounting staff as required.
Conduct self in a professional manner at all times.
Thoroughly understand and possess a working knowledge of the Accounting & Finance Manual
Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principals.
Great attention to detail along with a continuous innovation of daily working of the Finance team under the direction of the Assistant Director of Finance.
Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Assistant Director of Finance.
Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines as prescribed in the Accounting & Finance Manual.
Assist the Assistant Director of Finance in preparation of all budgets and forecasts.
Excellent understanding of the current Edition of USALI.
Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis..
Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s).
Ensure electronic payments have the signatory of a member of Group B on each individual page and the initials of a member of Group A and both members of Group A and B sign the Batch Total of the payment run.
Ensure strict access controls over unused cheques to prevent improper or unauthorized use of the documents and ensure there is segregation of duties in place to safeguard the writing and voiding of negotiable bank cheques.
Ensure accurate exchange rates in Financial Reporting are applied to the local currency (where applicable) and valued in the currency stipulated in the Management Agreement.
Approve all journal entries with supporting documentation (as appropriate) and ensure all non-standard, non-recurring entries are countersigned by Asisstnat Director of Finance or DOF.
Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered into the General Ledger.
Ensure that monthly reconciliations for all balance sheet accounts are prepared.
Facilitate external and internal audits.
As required, have a working knowledge of residential (or other entity) accounting procedures and how it affects the hotel’s financials.
Continuously strive for improvement of processes and efficiency.
Monitor and control expenses of the hotel paying special attention to the daily reporting done by the auditor of the hotel and addressing issues that not only have material effect, but also effect the guest experience.
Ensure that House Funds and Floats Counts are up to date and limit any kind of exposure that would affect the profitability.
Assist the Assistant Director of Finance in Forecasting/Budgeting
Ensure gains/losses on the sale/disposal of fixed assets are properly disclosed and recorded on the Statement of Changes in financial position (SR-25 where applicable) and on the P&L statement.
For locations that maintain full balance sheets including fixed assets, ensure accumulated depreciation accounts are accurate and properly recorded.
Key Behavioural Competencies
Technical Skills and Knowledge
Proven leadership skills in a Hotel/Resort environment
Highest level of integrity and transparency
Strong interpersonal and relationship-building skills to work with cross-functional teams; negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, initiatives, etc.
Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
Promote a continuous learning environment that creates an atmosphere for professional development opportunities
Apply an ethical approach to influence the outcome of situations
Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance
Work in a safe, prudent and organized manner
Require a working technical knowledge of generally accepted accounting principles, Four Seasons Internal Controls, Policies and Procedures and job knowledge of all positions in Accounting, Purchasing and Food & Beverage control. Working knowledge is generally learned on the job or through a series of professional certifications.
Require knowledge of and the ability to operate computer equipment and excellent Excel and computer skills. Sun, iScala and Opera Systems knowledge would be ideal and greatly valued.
Strategic, analytical and have solid business acumen.
General Manager/Resort Manager
Planning Committee and Department Heads
Area Director of Finance
Director of Finance
Assistant director of finance
Director of Residential Accounting
Director of Internal Audit
Home Owner Associations
Director of Finance and Assistant Director of Finance of hotels in the city
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